Annual General Meetings: Engaging and Informing Association Members

Annual General Meetings (AGMs) are critical for any association. They provide members with the opportunity to come together, discuss the organization’s goals, and elect new board members. However, in the digital age, it can be difficult to get members to attend. That’s why it’s important to think outside of the box to create an engaging and informative AGM that will leave members feeling inspired and connected. Here are some tips for making your next AGM a success.

Create an Engaging Annual General Meetings Agenda

When creating an AGM agenda, it’s important to think about how to make it interesting and engaging for members. Make sure to include a variety of topics so that everyone can find something to connect with. This could include a business report, discussion of strategic plans, and a review of the organization’s accomplishments over the past year.

It’s also a good idea to include some interactive elements. Consider having a panel discussion or a Q&A session where members can ask questions and get feedback from the board. This will help to create a more engaging atmosphere and ensure that members feel like their opinions are heard.

Invite Special Guests

Inviting special guests to AGMs is a great way to add variety and excitement. Consider inviting a speaker from the organization’s field of expertise, a celebrity, or a local dignitary. This will give members the chance to learn new information and make connections.

It’s also a good idea to invite members of the press. This will help to increase the visibility of the organization and ensure that members feel like they’re part of something bigger.

Provide Refreshments

Providing refreshments is a great way to ensure that members have an enjoyable experience. Consider offering free snacks and beverages, as well as food for purchase. This will help to create a relaxed atmosphere and make it easier for members to network and socialize.

Encourage Online Participation

Many members may not be able to attend the AGM in person due to time or location constraints. That’s why it’s important to offer options for online participation. This could include live-streaming the event, or providing a platform for members to submit questions and comments.


Annual General Meetings are an important way for associations to engage with their members. By creating an agenda that’s engaging, inviting special guests, providing refreshments, and encouraging online participation, you can create an AGM that’s both informative and inspiring.