Emergency Preparedness and Risk Response Planning: Why Community Associations Need a Plan

Risk Response Planning is the cornerstone of any safety-aware community.

As a community association manager, you are responsible for the safety and well-being of the members of your association. With the rise of natural disasters, severe weather, and other emergencies, it’s important to be prepared. By creating a comprehensive emergency response plan, you can ensure that your community association is prepared to handle any situation. 

What is an Emergency Response Plan? 

An emergency response plan is a document that outlines the steps to be taken in the event of an emergency. It includes procedures for responding to the emergency, how to communicate with the community, and how to manage the aftermath. A well-developed emergency plan will help ensure the safety of the people in your community and minimize the damage to property and assets. 

Why is Risk Response Planning Necessary? 

The purpose of an emergency response plan is to provide a framework for responding to an emergency in a timely, effective, and organized manner. In the event of a natural disaster, severe weather, or other emergencies, having a plan in place can help ensure that your community is prepared to handle the situation.

Risk response planning is important to protect home and welfare as the image shows: A hand shielding a model house form a line of domino stacked wood pieces falling towards the house.

Risk response planning is important to protect the home and welfare. (Image: Envato Elements)

A well-developed emergency response plan will provide your community with a sense of security and safety. It will also help reduce the risk of loss of life or property. Furthermore, having an emergency response plan in place can help minimize the overall disruption of the community and minimize the financial impact of the emergency.

What Should an Emergency Risk Response Plan Include? 

An effective emergency response plan should include the following components: 

• A list of emergency supplies and equipment, including first aid kits, flashlights, and fire extinguishers, are a must in any risk response planning. 

• A list of emergency contacts, including local government, police and fire departments, and utility companies

• A list of steps to take in the event of an emergency, including evacuation, sheltering-in-place, and search and rescue 

• A list of resources for post-emergency recoveries, such as clean-up services and psychological support

• A list of communication protocols, including how to notify and update the community on the status of the emergency 

• A list of safety and security protocols, such as lock-down procedures and security patrols 

How to Develop an Effective Emergency Response Plan 

Creating an effective emergency response plan requires research, planning, and collaboration. Here are some steps to help you get started: 

1. Gather information and resources. Research your local area and the types of emergencies that are most likely to occur. Make sure you have access to the necessary resources, such as emergency contact numbers and evacuation routes.

2. Develop protocols. Create a list of protocols for responding to different types of emergencies. Include procedures for evacuation, sheltering-in-place, communication, and security.

3. Create a communication plan. Develop a plan for how to communicate with the community in the event of an emergency. Risk response planning should also include how to notify the community, how to provide updates, and how to provide resources.

4. Train your team. Educate your team on the emergency response plan and make sure everyone is familiar with the protocols.

5. Test the plan. Once the plan is in place, test it to make sure it is effective and efficient.


By taking the time to create and conduct proper risk response planning, you can ensure that your community is prepared for any situation. An effective emergency plan will help minimize the disruption to your community and reduce the risk of loss of life or property.